In the policy editor, browse to Outlook, Outlook Options, Preferences, Calendar Options, Schedule View. Click the Permissions tab and select Default. You can have appointments in Outlook which will pop-up reminders when necessary but not show up in your regular calendar view.

From the Home menu, choose Calendar Permissions. We may need to manually remove the reminder from calendar items. I have spent hours working on this and I think it's not possible. Availability Only shows Free, Busy, Tentative, or Away and time of items. Full Details show the time, subject, location, and other details of all items in your calendar. We would only like their Free / Busy information to be shown, but this is.

We use Exchange Server 2003 & Outlook 2003. The Room Finder control button can be found in the Options group on the Meeting tab. Click OK to finish the process and exit the Calendar Properties screen. How to hide calendar details from others in outlook You can hide calendar appointment, event, and task details from other users with the Private option.